Maintain purchase order and

Received inventory

After recording the inventory items now we are going to take the orders and maintain received inventory. In order to maintain purchase order 1^st thing we have to do is make the vendor account to whom purchase order is issued and also we have to maintain the inventory item to be purchased. We can make vendor account and inventory account from the following window as described before:

  

Then we will make a purchase order of that go on the task menu and select the 7^th option named as purchased orders.

 

After selecting the option the following window will appear in order to make purchase order:

 

 

You need to provide the appropriate vendor id that was allotted to vendor when maintaining the vendor account. The next thing is to provide that appropriate date to making the purchase order along with that date when you need the goods to be received. Then you are required to allot a purchase order number to the order. Then bellow is the quantity of goods being ordered by the vendor. Then next thing to do is to provide the item that you are ordering from the vendor along with the unit price of that item. And save that information in this way the purchase order is made to vendor.

Next thing is to do is receive those goods from the vendors. For that you need to select the purchase receive inventory from the task bar and select the purchases/Received Inventory.

After that the Following window will appear:

Here you need to enter the same thing that you have done before enter the vendor id to which purchase order was issued. Then you need to enter the date of receiving those goods and then the invoice number which is issued by the vendor. Enter the quantity that is received by vendor. Note that the quantity received can be less or more than the quantity demanded. Then the item of the goods is selected which will automatically adjust the unit price and amount that is received.

This is an order transaction being recorded that’s why it is showing past due on the window. If you are purchasing the order from the same vendor then all process will be repeated. We will allot that purchase order number of new purchase order and new invoice number allotted by vendor. In this way goods are received.